Recruitment & Online Registration Tools

Recruitment Resources

*Effective May 1st 2024 BSA fee increase. Click here to see the update infographic.*

Looking for marketing resources for your unit? Click the link below for the various materials that we can give your unit for recruitment efforts.

 

 

To request any marketing resources for a recruitment event, please contact your Unit Serving Executive: *Please give at least two weeks notice for Recruitment Flyers or Facebook Ads*  

 

Looking for images, logos, signage and more?

Check out the BSA Brand Center for the latest in 2024 customizable recruitment materials. This is a free service provided by the BSA.  All you have to do is create a username and password for access to all these resources.  Download, print and go!  BSA BRAND CENTER 

 

Sign-Up Nights or “Open Houses”

Sign-up nights are a great opportunity to give families a first look at what Scouting can provide to a family like theirs. Learn how to host an effective sign-up night with this playbook. 

How to Get Started: Sign Up Night Play Book- CLICK HERE

Good Handouts:

 

Geofencing

Geofencing allows you to set a geographic virtual boundary around a specific location or locations. Once the virtual barrier is established through a platform like Facebook, for instance, we can set up triggers that will send our chosen audience an ad when their mobile device enters the specified area.  Families have a higher interest in joining Scouting when they see information that is current, relevant, and easy to understand. Review and assess all of your social media interfaces (Facebook, Twitter, Instagram, Nextdoor, websites, etc.).

Tips & Tricks- CLICK HERE
How to Use Geofencing- CLICK HERE
Put Yourself on the Map, Watch the video below!

 

 

Online Registration Tools

Online Registration

The Boy Scouts of America offers on online application process for youth and adults that can be completed from start to finish without a single piece of paper changing hands. This allows prospective members and leaders to register and pay in a way that’s convenient for them, and it creates a more efficient and user-friendly registration experience for units and councils. 

Unit Guidebook: How to use online registration

In addition to the video tutorials found here, the comprehensive Online Registration Unit Guidebook provides directions on how to set up and use the online registration system. 

Information About Online Registration for Councils and Unit Leaders
Use these resources to help you manage online registration for your unit.  

 

Updating Your Unit Pin

What is a unit pin? BeAScout is an online site that prospective members can use to find a unit near them. To prepare for your
My.Scouting Tools Online Registration go-live, please verify that your BeAScout pin is turned on and that the
contact information is current and displays the information you want shown for your unit.

To Update Your BeAScout Pin, Make These Changes:

  • Go to  My.Scouting.Org, click “Menu”, click on your Unit (e.g., Pack 1234, Troop 4321) and in the drop-down menu, click “Organization Manager”.
  • There, on the left-hand side, the top two options are “Settings” and “Unit Pin”.
  • Select “Unit Pin”.  For a visual, see https://www.scouting.org/resources/online-registration/, about how to update the Unit Pin.
    • Under “Unit Information”, the first setting is “Pin Mode”: choose “Allow Units to Update Pin Information”.
      • That should already be selected.
      • If not, switch from “Only Allow the Council to Update” to “Allow Units to Update”.
      • If you cannot make that switch, contact the Program Center at 770.956.5694.
    • Right below that, select the checkmark to the right of “Appear on BeAScout”.
    • And below that, select the checkmark to the right of “Allow People to Apply Online”.
    • Then, update “Contact Information” as needed: there is an “edit” button that will open up a pop-up window reading “Update Contact Information.”
      • You can change contact information by clicking the name in “Contact Person”, which will create a “drop-down list” of all registered adult leaders.
      • Pick the one most likely to respond quickly.
    • In the box under “Unit Website”, enter the URL for any website that your unit uses to interface with the community, where anyone could seek more information.
    • To provide a brief bit of highlight, enter in the box below “Additional Unit Information” some detail about your Unit that will help families decide if they have an interest in your Unit – you can enter 500 characters now.
      • You might note when and where you plan to meet or highlight something about your program, like camping, hiking, biking, or having a year-round activity calendar – Troops and Crews might want to highlight their High Adventure and other favorite activities.
      • See examples in the document attached below called “BeAScout and Online Registration Text Options – Tailor to Your Unit”.
    • To the right, you will see a “Unit Pin Preview” showing what data will appear at BeAScout.org (but it may take up to 24 hours for your updates to migrate).
    • That side will give you choices of “Fields to Display on Unit Pin”, where you would want to select the checkmark to the right of each of these (you might redact some of the contact detail if your Unit Website has contact options or you want to only respond to “BeAScout” emails of notices):
      • Unit Meeting Address
      • Contact Person’s Name
      • Phone Number
      • Contact Email
      • Unit Website
      • Additional Unit Information
    • Below both columns of “Unit Information” and “Unit Pin Preview”, you will find “Unit Meeting Address”, where you should put the most common location of your meetings – the default entered is your Chartered Organization’s address, which may not be where you really meet.
    • Save!
      • Last step – and most important – click “Save” at the bottom of the page (scroll down to the bottom).
      • Then scroll back up to be sure that at the top this note appears: “Successfully Update — Please allow up to 24 hours for changes to be reflected on BeAScout”.

 

Updating positions on position manager:

An update was made to the process of setting functional positions in your unit and council in my.scouting.org. That has moved to the “Position Manager” tab on in the “Organization Manager” page. This update also now allows the Chartered Organization Representative to change adult registrations without the need for an application.

The new Position Manager tool, found on the Organization Manager page of My.Scouting updates and replaces the current Organization Security Manager and gives any currently chartered unit the ability to change leader registrations without having to fill out applications and take them to the council office.

Position Manager allows Chartered Organization Representatives and their designees to change any leadership positions, except the Chartered Organization Representative, with the drag of the mouse. It will require overnight sync, and then the new leadership position will be updated in the unit.

The assignment of functional assignments like Key 3 Delegates and Membership Chair can be done in Position Manager too. The linked Job Aid illustrates the new tool and its features.

Organization Manager Help Guide